Contracting & Extranet - Selling Directly Contracted Travel Products

 

What Exactly Is Contracting Extranet?

A "Contracting Extranet” is a secure, web-based platform that allows organizations to manage contracts and related information with external parties, such as suppliers, vendors, and customers, in a controlled and collaborative environment.

This platform allows suppliers to manage and distribute their contracts, rates, and availability in real-time, ensuring accuracy and consistency. Contracting extranet also facilitates collaboration between suppliers and industry partners, automating many tasks and reducing manual errors.

By using this platform, suppliers can improve their efficiency, accuracy, and collaboration, ultimately enhancing their business relationships and revenue. By using this technology, travel agencies allow various contracted suppliers to log in and save their most recent itineraries on business portals.

With the help of this single application, you can upload your own contracted hotels, excursions, and transfers; keep track of their data (allotments, rates, restrictions, etc.); and promptly sell your own travel products that you have sourced from those who cannot be reached online.

Since you can constantly see the exact status of every one of your goods and the number of offers that are available at any one time, you have complete control over your inventory.

You can manage products more conveniently and reduce staff effort by providing suppliers direct access to the system so they can control their own offerings and content.

By adding the contracting tool to your extranet, you can also add your preferred contracted rates—which you have negotiated directly with hotels—to that system. One of the few suppliers that can combine several pricing plans into a single site is Travelopro, which will reduce your team's workload.

By providing your hotel suppliers with a user account that enables them to use this tool, you will enable them to upload and manage the directly contracted goods using the Extranet for Hotels module. Through Channel Managers, the module also features an interface for automatically updating the accommodation data.

 

How Does Travelopro Contracting & Extranet System Help In Revenue Generation?

Travelopro is the leading travel technology company in the industry. One of the most promising software solutions we have delivered is Contracting & Extranet Software. It has a wide range of features, including the ability to manage direct contracts with suppliers of travel services, including accommodation, flights, buses, transfers, tours and activities, entry fees, visas, insurance, dining options, and guides. This enables travel agents to market their products individually or to create packages that combine several services into a single offer.

Travelopro has developed a strong contracting extranet system where travel agencies can efficiently manage hotels, airlines, car rentals, and their information. The travel extranet module enables the travel agencies to gather and manage their own contracted hotel and flight suppliers, which they can subsequently make available to other customers through XML.

We provide contracting & extranet solutions that allow suppliers to register and manage their tour inventory, real-time availability, and pricing. By enabling travel companies to manage and compile their contracted tour providers, the software makes them available to agents, clients, or third-party API aggregators.

We provide an extranet management system and extranet contract management. Customers can effortlessly manage sales, uploads, and special deals or multiple discounts.

Our best contracting extranet solutions give companies the centralized center they need to streamline processes, improve client interactions, and maintain their competitiveness in the ever-changing travel industry. The focus on the hotel booking extranet guarantees smooth connectivity, improving passengers' online exposure and accessibility.

Our contracting system is a comprehensive web-based extranet platform that gives you the ability to set up and control your own product, including rooms, pricing, availability, allocations, descriptions, limitations, and special offers. It enables transport to and from various locations as well as hotel room combinations with various tour options.

Corporates who want to create a booking portal for their employees and destination management companies and travel management companies who want to add more local inventory can leverage extranet on Travelopro. Local contracting is now also available for transfers, activities, and car rentals.

The software's purpose is to facilitate online booking for businesses for a variety of services, including flights, hotels, packages, and other services, using their own negotiated rates and third-party API-integrated inventory. It includes mobile apps, B2C, B2B, and B2E sales channels.

We can centralize global hotel data and continuously update hotel details with the help of the Extranet Contract Management Software.

We offer a multi-selling point for your goods with a variety of distribution options by utilizing our API-out services. You can register, oversee many properties or travel agencies, and promptly update any modifications. Multiple options for PMS and Channel Manager connection.

Through an extranet module, travel businesses may compile and oversee their own contracted hotels, tours, or activity providers. using XML APIs or B2B or B2C sales channels. Other clients may then be able to access the travel firms' services.

 

Benefits Of Contracting Extranet:

 

Increased Efficiency: Contracting Extranet automates many tasks, reducing manual errors and increasing productivity. Suppliers can manage their contracts, rates, and availability in real-time, eliminating the need for manual updates and reducing the risk of errors.

Improved Accuracy: Contracting Extranet ensures accuracy and consistency in contract management and rate distribution. Suppliers can ensure that their contracts and rates are up-to-date and accurate, reducing the risk of errors and disputes.

Enhanced Collaboration: Contracting Extranet facilitates collaboration between suppliers and industry partners. Suppliers can share their contracts, rates, and availability with industry partners in real-time, enabling them to work together more effectively.

Real-Time Contract Management: Contracting Extranet enables suppliers to manage their contracts in real-time. Suppliers can update their contracts, rates, and availability at any time, ensuring that their industry partners have access to the latest information.

Automated Reporting: Contracting Extranet provides automated reporting, enabling suppliers to track their contract performance and revenue. Suppliers can access reports on their contract usage, revenue, and customer behavior, enabling them to make informed decisions.

Improved Revenue Management: Contracting Extranet enables suppliers to optimize their revenue management. Suppliers can manage their rates and availability in real-time, ensuring that they are maximizing their revenue potential.

Reduced Administrative Costs: Contracting Extranet reduces administrative costs by automating many tasks. Suppliers can reduce their administrative burden, enabling them to focus on more strategic activities.

Improved Customer Satisfaction: Contracting Extranet enables suppliers to provide better customer service. Suppliers can ensure that their industry partners have access to the latest information, enabling them to provide better service to their customers.

Increased Transparency: Contracting Extranet provides increased transparency, enabling suppliers to track their contract performance and revenue. Suppliers can access reports on their contract usage, revenue, and customer behavior, enabling them to make informed decisions.

Scalability: Contracting Extranet is scalable, enabling suppliers to manage their contracts and rates for multiple properties and destinations. Suppliers can easily add or remove properties and destinations, enabling them to adapt to changing market conditions.

 

Key Features Of Contracting Extranet:

 

Contract Management: Suppliers can manage their contracts, including rates, availability, and terms and conditions. This feature allows suppliers to:

• Create and edit contracts with ease
• Store contracts in a centralized repository
• Track contract status, expiration dates, and renewal notifications
• Automate contract workflows and approvals

 

Rate Management: Suppliers can manage their rates, including seasonal rates, promotional rates, and package rates. This feature allows suppliers to:

• Set up rate plans, including seasonal rates, promotional rates, and package rates
• Automate rate updates and notifications
• Manage rate parity across multiple distribution channels
• Analyze rate performance and optimize pricing strategies

 

Availability Management: Suppliers can manage their availability, including room types, occupancy, and blackout dates. This feature allows suppliers to:

• Set up availability calendars, including blackout dates and closed-to-arrival dates
• Automate availability updates and notifications
• Manage availability parity across multiple distribution channels
• Analyze availability performance and optimize inventory management

 

Document Management: Suppliers can manage and distribute contact documents, including rate sheets, contracts, and addendums.

• Store document in a centralized repository
• Automate document workflows and approvals
• Ensure document compliance and auditing
• Provide secure access to documents for authorized users

 

Reporting and Analytics: Suppliers can access reports and analytics on contract performance, including revenue, occupancy, and customer behavior. This feature allows suppliers to:

• Generate custom reports and dashboards
• Analyze data to optimize contract strategies and revenue management
• Track key performance indicators (KPIs) and metrics
• Identify trends and patterns in customer behavior

 

Automated Workflows: Suppliers can manage and automate contract workflows, including approvals, notifications, and reminders. This feature allows suppliers to:

• Set up custom workflows and business rules
• Automate manual tasks and reduce errors
• Improve efficiency and productivity
• Enhance collaboration and communication with industry partners

 

Integration with PMS and CRS: Suppliers can manage and integrate their contracting extranet with their Property Management System (PMS) and Central Reservation System (CRS). This feature allows suppliers to:

• Automate rate and availability updates
• Ensure seamless data exchange and synchronization
• Improve efficiency and productivity
• Enhance collaboration and communication with industry partners

 

User Management and Access Control: Suppliers can manage user access and permissions. This feature allows suppliers to:

• Set up user roles and access levels
• Ensure secure data access and compliance
• Automate user provisioning and de-provisioning
• Track user activity and audit logs

 

Notification and Alert System: Suppliers can manage and set up custom notifications and alerts for contract events, including expiration dates and renewal notifications. This feature allows suppliers to:

• Automate email notifications and reminders
• Ensure timely communication and action
• Improve collaboration and communication with industry partners
• Reduce errors and missed deadlines

 

Security and Compliance: Suppliers can manage and ensure secure data storage and transmission. This feature allows suppliers to:

• Comply with industry standards and regulations, including GDPR and PCI-DSS
• Provide audit rails and compliance reporting
• Ensure secure access to data and applications
• Protect against unauthorized access and data breaches

 

Customization and Configuration: Suppliers can manage their custom and configure their contracting extranet to meet specific business needs. This feature allows suppliers to:

• Set up custom workflows and business rules
• Create custom reports and dashboards
• Configure user roles and access levels
• Integrate with other systems and applications

 

Support and Training: Suppliers can manage and access comprehensive support and training for their contracting extranet. This feature allows suppliers to:

• Access online resources, including user guides and tutorials
• Receive timely resolution of issues and questions
• Participate in training sessions
• Access a community forum for peer-to-peer support

 

How Does Contracting Extranet Work?

It is a stand-alone web-based system that can be connected directly to a B2B or B2C booking system using existing API facilities or can be offered as part of the Travelopro complete system.

In order to customize their own product data (description, allotments, pricing, special offers, limits, etc.), your directly contracted suppliers (hotels, transfers, and tours) have access to your system.

The tours module offers two products: city tours and escorted guaranteed tours (multi-city tours). The last one can be connected to hotels that have been booked for each city on the tour, as well as to airport transfers to and from each hotel.

 

Overview Of Extranet Contract Management

 

A content, mapping, and inventory management system for hotels, tours, transfers, & packages. The travel industry is full of corporations and travel agencies that only book at properties that provide direct negotiated rates.

An extranet/contract management system ensures that you’ll be able to accept bookings even for that inventory that is not available through APIs.

Contracted inventory (paper contracts or offline contracts) can be entered into their systems, such as for hotels, sightseeing, transfers, and holiday packages (both FIT and group).

Your clients (B2C, B2B agencies, corporates, etc.) may book against your contracted inventory in real time by using extranet/contract management solutions, which allow you to input and manage inventory.

Travelopro's pre-integrated content, mapping, and inventory management system for hotels, apartments, villas, sightseeing, transfers, and packages makes it simple for you to provide negotiated prices through your website utilizing the Local Distribution Systems. You may take charge of your negotiated prices as a result.

• Manage Suppliers
• Manage content, photos, maps, documents for hotels, activities and transfers.
• Inventory setup - Supports allotment, on-request, free sell and retail inventory.
• Commission Management - Manage commissions for agencies and agency groups.
• Manage taxes, surcharges and online booking fees.
• Markup Management - Manage markups across different selling channels.
• Payment & Cancellation policies - Manage various payment policies, partial payments, cancellation policies.
• Contract Conditions - Manage complex rules like supplements & reductions, discounts, minimum night stay restrictions, black-out dates, etc.
• Pricing setup - Supports per person, per room, occupancy-based pricing, per unit pricing, range-based pricing. Helps you to manage net rate and commissionable products.

 

Who Uses Contracting & Extranet?

 

Hotels: Hotels utilize Contracting Extranet to streamline their contract management processes with travel agencies, tour operators, and other industry partners. By automating contract management and rate distribution, hotels can improve collaboration with industry partners, increase revenue and efficiency, and enhance customer satisfaction. This enables them to focus on providing exceptional guest experiences while optimizing their business operations.

Airlines: Airlines leverage Contracting Extranet to manage contracts and rates with travel agencies, tour operators, and other industry partners. By automating contract management and rate distribution, airlines can improve collaboration with industry partners, increase revenue and efficiency, and enhance customer satisfaction. This enables them to optimize their pricing strategies, manage their inventory effectively, and provide seamless travel experiences to their customers.

Tour Operators: Tour operators utilize Contracting Extranet to manage contracts and rates with travel agencies, hotels, and other industry partners. By automating contract management and rate distribution, tour operators can improve collaboration with industry partners, increase revenue and efficiency, and enhance customer satisfaction. This enables them to create customized travel packages, manage their inventory effectively, and provide exceptional travel experiences to their customers.

Travel Agencies: Travel agencies utilize Contracting Extranet to manage contracts and rates with airlines, hotels, and tour operators. By automating contract management and rate distribution, travel agencies can improve collaboration with industry partners, increase revenue and efficiency, and enhance customer satisfaction. This enables them to provide personalized travel experiences to their clients while optimizing their business operations.

Destination Management Companies (DMCs): Destination Management Companies (DMCs) utilize Contracting Extranet to manage contracts and rates with airlines, hotels, and tour operators on behalf of their clients. By automating contract management and rate distribution, DMCs can improve collaboration with industry partners, increase revenue and efficiency, and enhance customer satisfaction. This enables them to provide customized travel experiences to their clients while optimizing their business operations.

Online Travel Agencies (OTAs): Online Travel Agencies (OTAs) utilize Contracting Extranet to manage contracts and rates with airlines, hotels, and tour operators. By automating contract management and rate distribution, OTAs can easily access and book travel products, improve collaboration with industry partners, and increase revenue and efficiency. This enables them to provide personalized travel experiences to their customers while optimizing their business operations.

Travel Wholesalers: Travel wholesalers utilize Contracting Extranet to manage contracts and rates with airlines, hotels, and tour operators. By automating contract management and rate distribution, travel wholesalers can improve collaboration with industry partners, and increase revenue and efficiency and enhance customer satisfaction. This enables them to provide customized travel packages to their clients while optimizing their business operations.

Travel Consortia: Travel consortia use Contracting Extranet to manage contracts and rates with airlines, hotels, and tour operators on behalf of their member agencies. By automating contract management and rate distribution, travel consortia can improve collaboration with industry partners, increase revenue and efficiency, and enhance customer satisfaction. This enables them to provide customized travel experiences to their member agencies’ clients while optimizing their business operations.

 

Conclusion:

 

Travelopro has been in the travel industry for over a decade. If you are willing to develop a comprehensive contracting & extranet system, contact us for a quote.