Back Office Hotel Contracting Module - Innovative Technology to Reshape Your Travel Business

 

Introduction Of Back Office Hotel Contracting Module

 

In today's digital world of hotel Contracting Software, it has become increasingly essential to take business and process advancement across all the verticals of your business, value, and supply chains.

Back Office Hotel Contracting Module provides travel agencies with a large selection of hotel inventory from different locations across the globe at the most competitive rates. The back office hotel contracting module primarily entails the dissemination of data regarding a variety of hotels and lodging establishments.

Back Office Hotel contracting system is an advanced platform to upload all the information about hotels. Each hotel needs to provide every kind of information to our travel agency, in order to be shown on their respective online booking engines. 

Back office operations comprise processes used by employees that help keep the business running. Accounting, finance, inventory, order fulfilment, distribution, and shipping are examples of back office systems. 

Such information comprises – allocation of rooms, types of rooms, meals, occupancy, rates for multiple types of rooms, offers and promotions, rates for peak seasons and low seasons, facilities included and excluded, additional beds, cancellation policies, children’s policies, special events’ rates etc.

 

How Does It Work ?

 

It is a stand-alone web-based system which can be linked directly to a B2B or B2C booking system using existing API facilities or can be offered as part of Travelopro complete system.

Your directly contracted suppliers (hotels, transfers and tours) get access to your system so they can configure their own product information (description, allotments, rates, special offers, restrictions, etc.)

The tour module includes two products: city tours and escorted guaranteed tours (multi-city tours), the last ones being able to be connected with contracted hotels for each city from the tour and also with airport transfers to / from each hotel.

 

Why Travel Agency Needs Back Office Hotel Contracting System ?

 

A back office hotel contracting system is software that can be utilized by any travel company to monitor the online booking portal. The travel back office system is integrated with booking engines and other essential tools, which are used to handle day to day business operations efficiently. The back office system is a comprehensive software package that offers streamlined operations, exact accounting, and practical modules to meet the requirements of travel companies.

A Travel Back office hotel contracting system, used by Travel Agents, Tour Operators, OTAs, is important to hold a complete record of the booking including costs, margins, suppliers and financial liabilities. Using the Back Office Hotel Contracting System, travel agents and hoteliers can effortlessly calculate the allocation of rooms, check-in and checkout timings, occupancy, promotions, facilities, discounts, cancellations, and much more.

Back-office software helps tour operators streamline and handle their business operations. It can assist with everything from financial and inventory control to customer relationship management and communication. Tour operators can improve their efficiency, reduce errors, and provide a better overall user experience with the right back-office software.

A completely integrated front, mid and back-office system means that there is no longer the need to re-key booking data from one system to another, saving time and cost for errors.

There are multiple travel agent systems in the market and Travelopro has been involved in the successful implementation of many of these for Travel Agencies, Tour Operators and Online Travel Agents (OTAs).

 

So, how do you improve operational efficiency?

 

• Connect your entire supply chain

• Use real-time data

• Automate everything you can

• Use advanced analytics

• Integrate with data and systems

 

Why Travelopro Is The Ideal Back Office Hotel Contracting Software For Your Agency ?

 

Travelopro is a leading travel software development company globally, providing the most effective and customizable back office software which will assist in business operational challenges related to the sales and distribution of flights, hotels and other travel products.

Travelopro’s Hotel Booking and Contracting Software Modules are designed to empower your business, ensuring that you can provide your clients with a diverse range of accommodations while optimizing your operations for growth. Our Hotel Booking and Contracting Software Modules are your strategic allies in delivering top-notch hotel services and forging strong partnerships within the travel industry.

With our back-office system, you can manage all your business rules based on predefined criteria and automate routine tasks that take up a lot of time. It also assists you with monitoring your business through automatic accounting reconciliation and BI reports.

Travelopro has been developed with the intent of becoming the backbone of your business. Having a seamless back office system is as important as having an efficient front office system. You must remove the fact that the service sector is dependent on word of mouth advertising and Travelopro has been developed to become that support for your rising business.

With easy access to exclusive resources such as the latest state of the art travel agent back-office software technology, along with our extensive training and support system, we’ll guide you to a profitable future.

It performs various critical functions, including inventory management, supplier management, establishing business rules and the core logic behind business decisions, analytics, metrics and numeric reporting of the business, employees and customers.

Our time-saving, proprietary travel agent back office software enables you to get more out of your travel business and boost your profitability at the same time. Effective integration of back office systems with e-commerce improves coordination with the front office, resulting in better customer service and reduced duplication of effort by employees.

With Travelopro Back Office, you will have the capability to easily monitor, manage and grow your business. Travelopro provides right-size, right-price information technology (IT) solutions and is one of the most popular back office accounting and reporting systems on the market today. It’s easy to learn and use, helping you control costs with ultimate efficiency.

We enable you to include an easy, convenient, secure and hassle-free experience for your customers when contracting online through your website. Our personalised hospitality website development services are tailored according to our valuable customer requirements.

We empower a travel agent with all the tools to automate and streamline the mid and Back Office system in one powerful and cost-effective package. This user-friendly system provides accurate and comprehensive reporting with detailed client analysis.

Our back-office team operates with the front-office in a real-time environment. The skilled back-office service teams enable an organization to reduce the cost and time of functions that are behind the scenes.

 

Features of Back Office Hotel Contracting System

 

To qualify as one of the best hotel contraction systems, it must have the capability to accommodate and handle the varied offerings of a travel agency. Here we are presenting Travelopro to you as a hotel contraction system. 

 

So, without further delay, let’s look at these features one at a time: 

 

Hotel Contracting : It is the very first feature that you should check before finalizing the vendor. The easy reason behind this is – irrespective of the size and nature of your travel agency, you will always have the necessity to upload direct contract hotels. Hence, the hotel contracting module has become a must-to-have feature.   

Dynamic Tours Module : At this time, travel dynamics change quicker than we could think. So, you need a lot of flexibility from the travel agency tool, so you can always tailor or make some modifications to your offering that will align with the demands of the time – the dynamic tours module of any travel agency software can get you that flexibility. 

Quotation System : The quotation module is also a key and essential feature in the system of your travel agency tool. All the modules should have an exclusive integration capability for agents and travel partners. The system should enable all your agents to simultaneously create several quotes for different hotels, tours, flights, and meals.
  
Ticketing and Tracking : The ticketing module can be taken as one of the most vital features of any travel agency tool. Every travel management tool will have it, yet you need to ensure your software enables you to end-to-end tracking of all your confirmed, canceled, redeemed, and issued tickets. 

User Management System  : Time is expensive, and in an industry like travel, where there is aggressive competition, you just do not want to lose customers because of the inefficiency of the travel management system. The user management system module gives you that desired pace by enabling all your customers to quickly log in to your travel portal directly through their social or email profiles. 

Integrations : Most travel agency tools can be integrated with most of the major GDSs, such as Amadeus and Sabre, which is again a great feature to have. Yet, your travel agency software must allow any other third-party supplier integrations such as tours, bed banks, attractions, etc. All these integrations enable you to access a greater volume for your travel agency.

 

What Are Some Benefits Of Using An Integrated Back Office Hotel Contracting Software Solution For A Travel Agency ?

 

Using an integrated back office hotel contracting software solution can provide several benefits for a travel agency. Here are some key advantages:

Streamlined Operations: An integrated back office hotel contracting software solution brings various functions together, such as booking management, inventory control, customer relationship management (CRM), accounting, and reporting. This integration eliminates the need for several standalone systems, reducing complexity and streamlining operations. It enables travel agents to access all necessary information and perform tasks from a single platform, enhancing efficiency and productivity.

Centralized Data Management: Integrated back office hotel contracting software enables centralized data management, meaning all customer, supplier, and booking information is stored in one database. This centralized approach facilitates easy access to information, improves data accuracy, and eliminates data duplication. It also enables real-time updates, ensuring that all staff members have the latest and most accurate data at their fingertips.

Enhanced Customer Service: A travel agency relies on providing exceptional user service to build loyalty and gain a competitive edge. Integrated back office hotel contracting software solutions offer features such as customer profiles, booking history, preferences, and communication logs, enabling travel agents to personalize their services. Agents can effortlessly retrieve relevant customer information, anticipate needs, and offer customized recommendations, resulting in a better customer experience.

Efficient Booking Management: Booking management is a critical aspect of a travel agency's operations. An integrated back office hotel contracting software solution automates the booking process, making it faster and more accurate. It enables agents to search and compare several options, including flights, accommodations, and activities, and complete bookings seamlessly. Automated booking management reduces errors, minimizes manual data entry, and saves time, allowing agents to focus on providing value-added services.

Financial Management and Reporting: Integrated back office hotel contracting software solutions often include robust financial management capabilities, such as invoicing, payment processing, and expense tracking. These features help travel agencies streamline their financial processes and maintain accurate records. Furthermore, integrated reporting tools provide insights into key performance indicators (KPIs), financial metrics, and sales data, empowering agencies to make informed business decisions and optimize their operations.

Inventory Management and Pricing Control: For travel agencies that sell travel products directly, an integrated back office hotel contracting software solution facilitates efficient inventory management. It enables agencies to handle their stock of flights, hotels, tours, and other offerings effectively. Agents can track availability, update pricing, and make real-time adjustments to maximize revenue. With accurate inventory management, travel agencies can avoid overbooking, manage capacity, and maintain control over pricing and profitability.

Integration with External Systems: An integrated back office hotel contracting software solution can often integrate with external systems and platforms, such as global distribution systems (GDSs), online travel agencies (OTAs), and tour operators. This integration allows travel agencies to access a broader range of travel products, grow their distribution channels, and leverage partnerships with suppliers. It simplifies the process of retrieving and managing information from multiple sources, ensuring a seamless workflow.

 

A Final Word:

 

If you want to build a robust travel back office hotel contracting system with all the divisions discussed above, get in touch with Travelopro. It can deliver you a travel back-office hotel contracting system that can meet the latest travel technological needs. Our professionals can also equip your operations with a front office, travel search engine.

We understand the complexities of the travel industry and allow you to efficiently enter your customer information, your bookings, receipt money from your customers, and record payments to suppliers.

You can hire developers and designers from Travelopro to develop software that meets all your needs and requirements. With Travelopro, you will get great solutions for your business. So, contact the professionals now for secure and robust software.