Supplier Extranet - Manage your all suppliers at one location and Improve their Impact on your Business.

 

What Is Supplier Extranet And Its Significance?

 

A supplier extranet is a secure, web-based platform that allows suppliers of travel services, like hotels, airlines, or tour operators, to manage their inventory, pricing, and availability with travel agencies or other partners.

It provides a centralized space for sharing information, managing transactions, and streamlining communication. It essentially provides a platform for suppliers to connect and interact with their network of travel partners, facilitating bookings and managing their travel business.

A supplier extranet is a useful element of a reservation system. It allows your suppliers to update rates and availability, confirm requests, access arrival and traveler information, create invoices and requests for payment, and manage descriptions and images.

Other new features of the supplier extranet include an improved user interface, enhanced language functionality, and paperless billing, ensuring that tour operators and hotels have total transparency of financial information relating to customer bookings.

The XML Supplier Integration serves as an essential connection between travel agencies, online travel agencies (OTAs), and end customers. This integration allows real-time communication between suppliers and OTAs.

 

How Does Travelopro's Supplier Extranet Help In Revenue Generation?

 

Travelopro is a robust platform that acts as a dynamic network connecting suppliers and travel agents within the industry. This platform enables seamless data sharing, reservation management, and booking facilitation. It acts as a playground for suppliers and travel agents for a seamless exchange of data to enhance the travel experience of their clients by simplifying the process.

Our supplier extranet includes hotels, airlines, cruises, car rentals, transfers, and rail services. Our buyers consist of retail and API buyers such as travel agencies, independent travel advisors, and enterprise buyers including tour operators, travel management companies, online travel companies, super-apps, and loyalty apps.

We offer you the platform to connect with suppliers and earn unlimited commissions. Our negotiation skills successfully secure profitable agreements and recurring business. By using a supplier extranet, you can streamline operations, reach a wider audience through OTAs or agents, and optimize revenue through real-time inventory and pricing control.

Our suppliers are an essential component of a network dedicated to innovation, excellence, and advancing sustainable solutions forward. We partner with the most creative and finest suppliers in their field, providing the highest standards in terms of safety, quality, and robust supply chains.

We offer a universal API hotel booking engine, a white-label solution, and a supplier connect platform for worldwide travel businesses. Our products facilitate smooth and effective business operations, such as destination management companies, online travel agents, travel agencies, and wholesalers.

It is a portal that enables access for hoteliers, vendors, and partners to simplify their tasks, such as managing their inventory, room rate management, meal plans, images, hotel details, and so on. It provides them access through a unique login and password, where they can check reports and bookings through this online channel. Agents and customers also register here to obtain the best B2B hotel rates from suppliers.

Be it B2B, B2C, TMC, corporate agencies, or OTAs, Travelopro’s solutions around hotel booking engines, white label solutions, and universal supplier connectivity are there to cater to your business needs.

To give the travelers and tourists the best experience of your travel brand, it is important to have strong industry connections with the leading travel suppliers. We greatly understand the modern and updated needs of the travel industry, and we offer the best technological and support solutions to travel agents.

With Travelopro, you will be able to learn more about the industry connections and supplier relationships. Travelopro will not work as the middleman while connecting you to the suppliers. We just provide you the supplier connections, and you will directly interact with them for your requirements and needs.

You can interact with different suppliers for your travel business and expose your travel brand to the new business opportunities. The travel agents can manage their supplier connections and get the best out of the travel services. Our aim is to make the travel agents a travel entrepreneur, and we are fulfilling it by catering to the travel industry with our updated services.

Travelopro is integrated with numerous suppliers for hotels, tours, and transfers and provides the finest supplier extranet system for travel agents and suppliers, which is simply integrated and boosts productivity.

Extranets can be used in several methods to collaborate with third parties, such as suppliers, vendors, customers, and distributors. Modern extranets offer robust capabilities, including numerous communication options, project management tools, document storage, and application integration. Some common types include financial extranets, project management portals, logistics extranets, employee information hubs, and customer portals.

 

Features Of Travel Supplier Extranet:

 

A travel supplier extranet is a secure web-based platform that enables travel suppliers (such as hotels, tour operators, or activity providers) to manage their inventory, pricing, bookings, and other data. It makes real-time communication and collaboration easier between suppliers and travel agencies or online travel agencies (OTAs). Key features include inventory management, pricing control, booking management, reporting, and secure access.

 

1. Inventory Management:

 

Real-time availability: Suppliers can update inventory in real-time, ensuring accurate availability information for travel agencies and customers.

Flexible pricing: Suppliers can manage various pricing structures, including deals, discounts, and markups.

Room/product descriptions and images: Suppliers can upload detailed descriptions, images, and other information about their products.

 

2. Booking Management:

 

Online and offline booking: Suppliers can manage bookings both through the extranet and via other platforms.

Booking details: Suppliers can view and manage booking details, including guest information, payment status, and cancellation requests.

Booking confirmations and invoices: Suppliers can generate and manage booking confirmations, vouchers, and invoices.

 

3. Reporting and Analytics:

 

Performance tracking: Suppliers can track key metrics like booking volume, revenue, and cancellation rates.

Custom reports: Suppliers can generate custom reports to analyze their performance and identify trends.

 

4. Secure Access and Communication:

 

User management: Suppliers have the ability to control user access and permissions within the extranet.

Secure login: Suppliers have secure login credentials to access the extranet.

Communication tools: Suppliers can get in touch with travel agencies or OTAs through the extranet.

 

5. Other Key Features:

 

Multi-language and multi-currency support: Extranets often support multiple languages and currencies to cater to a global audience.

Payment gateway integration: Suppliers can integrate with multiple payment gateways to process payments online.

Integration with GDS (Global Distribution Systems) and other platforms: Suppliers can integrate their extranet with GDS and other travel-related platforms.

API integration: Extranets can offer APIs for integration with third-party systems.

 

Benefits Of Supplier Extranet:

A travel supplier extranet offers numerous advantages for businesses, including streamlined booking management, enhanced supplier collaboration, and real-time data access, leading to improved operational efficiency and increased revenue.  Here's a more detailed look at the benefits:

 

1. Streamlined Booking Management:

 

Real-time inventory and pricing: Suppliers can manage their inventory, pricing, and availability in real-time, ensuring accurate information for customers and travel agencies.

Simplified booking processes: Extranets automate booking procedures, reducing manual errors and freeing up staff for other tasks.

Seamless integration with OTAs and distributors: Extranets facilitate communication and integration with online travel agencies (OTAs) and other distributors, expanding reach and market opportunities.

 

2. Enhanced Supplier Collaboration:

 

Secure communication and data sharing: Extranets provide a secure platform for suppliers to communicate and collaborate with travel agencies, customers, and other partners.

Improved supply chain management: Extranets facilitate efficient communication and coordination within the travel supply chain, leading to improved inventory management and order fulfilment.

 

3. Operational Efficiency and Cost Savings:

 

Reduced manual tasks and paperwork: Extranets automate various tasks, such as booking, billing, and reporting, reducing manual work and paper usage.

Faster sales and ROI: By streamlining processes and expanding reach, extranets help suppliers increase sales and accelerate their return on investment (ROI).

Scalability and flexibility: Extranets can adapt to varying levels of demand and new business opportunities, ensuring efficient operation during peak seasons and beyond.

 

4. Reporting and Analytics:

 

Data-driven decision-making: Extranets provide comprehensive reporting and analytics tools, enabling suppliers to track performance, identify trends, and make informed business decisions.

Improved communication and collaboration: Extranets facilitate effective communication between suppliers, partners, and customers, fostering stronger relationships and improved service.

 

5. Other Benefits:

 

Increased customer loyalty and satisfaction: By providing a seamless and reliable booking experience, extranets contribute to increased customer loyalty and satisfaction.

Enhanced data security and privacy: Extranets offer robust security features, including encryption and access control, to protect sensitive data and comply with privacy regulations.

Access to a wider market: Extranets enable suppliers to connect with a wider network of travel agencies and customers, growing their market reach.

 

How Can You Use A Supplier Extranet?

 

Using a travel supplier extranet involves accessing and managing travel inventory, bookings, and related operations through a secure online portal provided by an OTA, channel manager, or travel platform. Below is a step-by-step guide on how to use a supplier extranet, tailored for different types of users (e.g., hoteliers, tour operators, travel agents):

 

1. Gain Access to the Extranet

 

Register with the Platform: Sign up with the OTA, channel manager, or travel platform. This typically involves submitting business details, signing a contract, and verifying your supplier status (e.g., hotel, tour operator).

Receive Login Credentials: Once approved, you’ll receive a username and password or a link to set up your account.

Log In: Access the extranet via a web browser or, in some cases, a dedicated app.

 

2. Set Up Your Profile and Inventory

 

Complete Your Profile: Add business details such as property name, contact information, location, and branding (e.g., logos, descriptions). For hotels, include amenities, room types, and photos.

 

Add Inventory:

 

Hotels: Input room types, rates, availability, minimum stay requirements, and blackout dates.

Tour Operators: Add tour itineraries, schedules, pricing, group sizes, and availability. Platforms allow you to configure recurring or one-off tours.

Activity Providers: List activities, ticket types, time slots, and pricing.

Car Rentals/Transfers: Add vehicle details, availability, and pricing.

Set Pricing and Policies: Configure dynamic pricing, discounts, promotions, or cancellation policies. Some extranets allow you to set rates based on seasons or demand.

Integrate with Channel Managers: If distributing inventory across multiple OTAs, connect the extranet to a channel manager to sync availability and rates in real-time.

 

3. Manage Bookings

 

Monitor Bookings: View real-time booking notifications, customer details, and payment statuses.

Update Availability: Adjust inventory as bookings are made to avoid overbooking.

Handle Modifications/Cancellations: Process guest requests for changes or cancellations based on your policies. Many extranets allow direct communication with guests or agents.

Automate Confirmations: Enable automated booking confirmations or invoices to streamline operations.

 

4. Communicate with Partners

 

Interact with OTAs/Agents: Use the extranet’s messaging or ticketing system to communicate with travel agents, OTAs, or platform support teams. For example, WebBeds’ extranet allows suppliers to negotiate rates with B2B partners.

Share Updates: Notify partners about new promotions, inventory changes, or operational updates (e.g., renovations, temporary closures).

 

5. Analyze Performance

Access Analytics: Use built-in reporting tools to track metrics like occupancy rates, average daily rates (ADR), booking sources, or revenue. Expedia’s Partner Central provides dashboards for performance insights.

Optimize Strategy: Adjust pricing, promotions, or distribution channels based on data. For example, if an OTA drives high bookings, allocate more inventory to it.

Monitor Reviews: Some extranets display guest reviews, allowing you to respond and improve services.

 

6. Use Advanced Features

 

API Integration: If you’re tech-savvy, integrate the extranet with your property management system (PMS) or booking engine via APIs for seamless data flow.

Mobile Access: Use mobile apps for on-the-go management.

Multi-Property Management: If managing multiple properties, use group management features to control all inventories from one account.

Automated Yield Management: Some extranets offer tools to automatically adjust rates based on demand or competitor pricing.

 

7. Ensure Security and Compliance

 

Secure Your Account: Use strong passwords and enable two-factor authentication if available.

Comply with Policies: Adhere to the platform’s terms, such as payment schedules or commission structures.

Update Regularly: Keep your inventory and profile current to avoid discrepancies or missed bookings.

 

Who Uses Travel Supplier Extranet?

 

Travel suppliers like hotels, airlines, bus operators, activity providers, car rental companies, cruise operators, transfer providers, and tour operators use extranet systems. These systems allow them to manage their inventory, pricing, and bookings and communicate with online travel agencies (OTAs) and other distributors. In essence, it's a secure, web-based platform where suppliers can manage their online presence and interact with partners. Here's a more detailed look at who uses extranets:

 

Travel Suppliers:

 

Hotels: Hotels use extranets to manage their room availability, pricing, and booking information, ensuring accurate updates across various OTA platforms.

Airlines: Airlines utilize extranets to manage flight schedules, pricing, and seat availability, allowing them to control how their data is displayed and booked by travel agencies.

Bus Operators: Bus operators use bus extranet systems to manage their bus seat inventory and availability, enabling travel agencies to create online booking platforms for bus travel.

Activity Providers: Suppliers of excursions or experiences use extranets to manage activity inventory, ticket availability, and pricing.

Car Rental Companies: They update vehicle availability, pricing, and booking details through systems.

Cruise Operators: Suppliers manage cruise inventory, availability, and pricing via dedicated extranet modules.

Transfer Providers: They track real-time transfer activities, assign drivers, and manage vehicle details.

Tour Operators: Tour operators use tour extranets to manage tour package details, including itineraries, inclusions, exclusions, and online availability, allowing them to get bookings through websites.

 

Travel Agencies and Online Travel Agencies (OTAs):

 

Travel agents and OTAs use extranets to access supplier inventory, make bookings, and manage client itineraries. While suppliers use extranets to manage their own information, travel agencies may also use extranets to access and manage inventory and pricing from various suppliers.

 

Travel Management Companies (TMCs):

 

TMCs use extranets to streamline corporate travel bookings, manage supplier contracts, and ensure policy compliance. Platforms integrate supplier extranets for seamless access to travel inventory.

 

Channel Managers:

 

These platforms connect suppliers to multiple OTAs and agents, allowing centralized inventory management. Suppliers use extranets to update data that channel managers distribute across platforms.

 

B2B Partners and Wholesalers:

 

Wholesalers use extranets to access and distribute supplier inventory to travel agents or OTAs. They manage contracts, rates, and bookings for hotels, transfers, or activities.

 

Technology Providers and API Integrators:

 

Travel technology companies integrate supplier extranets via APIs to provide travel agencies with real-time access to inventory. Suppliers use these systems to share data with integrated platforms.